How to prepare for team photography

Here’s everything you need to know beforehand.

Common Questions

1. What should I wear?

Wear something you feel comfortable and confident in. Make sure it’s clean and pressed.
Follow any guidance your company has provided around colours or dress code.
Solid colours and simple, minimal patterns tend to photograph well.
Avoid clothing with large distracting logos unless they’re part of your company’s brand.
Feel free to bring a second option if you’re unsure and we can help you decide.
Try not to overthink it! You should still look and feel like yourself.
If you’re being photographed on white, please avoid wearing only white shirt/blazer/blouse. White under a jacket is fine.

2. Do I need my hair and makeup done?

It’s not necessary! However, for some, professional hair and makeup can help finish the look and help you feel confident. Otherwise, come looking how you normally would for an important day at work. Some tips:

Hair should be clean and styled.
Avoid wearing spf.
Makeup can wash out on camera so I’d recommend wearing more than you normally would.
Check that your teeth are clean for your best smile.
Bring anything you may need for touch ups.

3. What happens when I arrive?

First we check to make sure everything is in place and you’re looking your best.
We direct your positioning and poses, making adjustments as we go.
We’ll have a quick review of the images to ensure you’re happy with the overall look and feel of your shots before wrapping.
Expect about 10 minutes total.

4. What if I hate having my photo taken?

We get it – You’re not alone! Surprisingly, a lot of people feel this way and aren’t used to being photographed professionally. The goal is to make things easy. You don’t need to know how to pose or have any experience in front of a camera. I’ll guide you through the process, helping you feel comfortable and making sure you look your best 🙂

5. Before your session checklist:

Check your company’s schedule for your photography time

Choose your outfit

Avoid arriving immediately after a workout or rushed commute if possible

Give yourself a few minutes to settle in

Bring any alternate clothing you’d like to consider

Come ready to be photographed — I’ll take care of the rest

6. What happens after the shoot?

Your selected image(s) are professionally retouched to create a polished, natural result. This typically includes colour correction, skin cleanup and small distractions, while keeping you looking like yourself. Natural, realistic and flattering.

7. You’re in good hands!

We’ve done this a ton, and you’re in good hands. Take a deep breath – we’ll make the process easy. If you’d like to see examples of people just like you, take a look at our Team Photography Portfolio

Planning the Shoot

If you’re the one coordinating the day and helping to prepare your team, there’s a little more to think about. We help keep the whole process organized and efficient.

1. Create a simple schedule

Build a simple schedule that gives a specific time to for each person. I’ll help you determine how much time to allocate per person. I’d suggest asking team members to come a few minutes early.

2. Prepare the space

Choose a clean, uncluttered area with enough room for lighting and equipment. Typically a boardroom works well. Send some snapshots and we can help to determine the best location ahead of time.

3. Coordinate team members

Let your team know when and where they need to be photographed, and encourage them to arrive a few minutes early. Having one person coordinate the schedule on the day keeps everything running smoothly.

It’s also worth thinking about consistency, particularly around colour palette and dress level. We can help you choose an approach that feels cohesive without making everyone look like they’re wearing a uniform.

4. Group photos

If you’d like a full team or smaller group portraits, let me know in advance. We’ll plan the space and schedule so group photos fit naturally into the session. It’s ideal to coordinate a colour palette. We can help you work on a cohesive colour palette that works with your brand.

Need more than team headshots?

While you’re bringing your team together, it can be an ideal opportunity to create more than individual headshots. We can also photograph executive portraits, team interactions, workplace details and company culture during the same session. Let’s discuss how we can incorporate these into your shoot day.

Explore Executive Portraits

Explore Company Lifestyle

Haven’t booked yet but ready to plan your session?

Let’s talk about your team, your location and what you need from your photography.

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